Frequently Asked Question

Invite a room to a meeting

Use Outlook to reserve a room equipped with Microsoft Teams Rooms

1. Open Outlook and go to your calendar.
2. Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.
3. Select Room Finder in the meeting scheduler or type the conference room email address.
4. Select Show a room list and find a building or list.
5. Choose a room from the list of available rooms.
6. Complete the meeting invitation as you would for any other meeting before sending.

Use Outlook to add a Microsoft Teams Rooms room to an existing meeting

1. Open the meeting in Outlook on your personal device.
2. Add the room name (it's on the console) under To or find the room using Room finder in the meeting scheduler and send the update.
3. If the meeting is accepted, it will appear on the console.
4. Select the meeting on the console to join.
   
   

Use Outlook to add a Microsoft Teams Rooms room to an existing meeting you've been invited to.

1. Open the meeting in Outlook on your personal device.
2. Under Meeting Occurrence, Actions click Forward.
3. Add the room name (it's on the console) under To and send the update.
4. Select the meeting on the console to join.

Join a meeting

Join a scheduled meeting

Just find your meeting on the console and select it to join.

Any meetings currently happening are at the top of the list. After a meeting ends, it'll stay on the screen for a little while so you can easily join again if you need to.

Start an unscheduled meeting

1. Select Meet now on the room console.
   
2. Under Type a name or number, find the people you want to invite.
3. Select people to add them to the list of invitees.
4. After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically.

Make a call

1. Select Dial pad on the room console.
2. Dial a number, and then select Call.

Share Content

Share your screen with in-room participants

To share your desktop with in-room meeting participants, just connect your personal device to the appropriate cable connected to the room console and select Present on the room console.

Share your screen with all meeting participants

There are two ways to share with both in-room and online participants from a personal device:

1. Connect your personal device to the cable connected to the room console and your screen will be shared automatically.
2. Join the meeting on your personal device and select Share screen button, then the item you want to share. Ensure you have your speakers and mic muted on your personal device.

Manage a meeting

Add a participant

1. Go to Add participants and find the people you want to invite.
2. Select people to add them to the list of invitees.
3. After all the people you want to invite are on the list, select Invite.

Pin a participant's video

When there are multiple people sharing video in a meeting and you want to see one person’s video on your room display, select their name on the room console, then Pin.

Note: This will only pin the video for the room, not for others in the meeting.

Remove a participant from the meeting

To remove someone from a meeting, select their name on the room console, then Remove participant.

Manage the screen layout

1. Select Layout on the room console.
2. There, you can toggle between different layouts for your room display.

Manage audio

• Select Mic on the room console to mute or unmute the room mic.
• Select Volume up or Volume down to adjust the speaker volume or mute the speaker.
• Mute participants by going to Participants, selecting a name, and then Mute participant.

Manage video

Select Camera Video call button on the room console to turn the room camera on and off.

Leave a meeting

Select Leave meeting on the room console to leave a meeting.
Then, rate the call on the room console using a scale of 1 - 5 stars.